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Get Supremely Organized

amber dunnAmber Dunn, OD, drafted her business plan and established a practice even before she finished her residency. By the time she wrapped up her year, her loan and location for Gatti Vision in King City, Oregon, had been secured, and a few months later, in October 2014, the practice opened. She has also been a part-time faculty member at Pacific University College of Optometry since then; she’s been a cheer coach; and she’s juggled that with the being a wife and a mother to three boys, ages 14, 4 and 1. “I’m very organized with my schedule. I know exactly where I need to be,” she says, noting that she duplicates her calendar electronically and by hand.

When she is at work, her staff knows the practice must run on all cylinders for maximum efficiency. During the hours when she’s not there, employees still take their work seriously, but the pace is more relaxed. She credits her husband’s support, and she ekes out found minutes. Here are some of her habits.

Get up early. “I am up at 4:30 a.m., and the kids don’t get up until 6:30 or 7, so I have that time to do my own workout, my personal development and clean up the house. If I didn’t take that time to take care of myself and my family, I would drown.” Use commuting time wisely. Dr. Dunn drives 45 minutes to work, so she considers that 90 minutes a day where she can schedule conference calls. “I don’t take lunch but I eat between patients or when I’m charting,” she says.

amber dunn family
At a Great Western Council of Optometry event, Dr. Dunn, her younger sister, children and husband showed up as The Incredibles.

Chart smart. “I want to focus on the patient when I’m in the exam room, so I’ll chart just enough to be able to finish the charting later. I want to be present in the moment, and I find time in between patients to finish the charting.”

Prioritize your list. Dr. Dunn starts every day with a fresh to-do list. On it, she prioritizes the top five things that day. “I don’t want to have to rewrite those items on the top of the next day’s list again, so it’s motivation to get them done.” Then new items can filter up to one of the top five spots. She notes that some bigger tasks do need to stay on the list for a while, but having them there reminds her to get them done sooner rather than later.

Keep important things close. “I’m a bag lady. I carry my computer, my list and my materials for lectures with me in a bag at all times. I pull out my list and put it next to my computer. I try not to pull it out at home until after the children are in bed,” she says. Having created those priorities reminds her not to do something easier when she can scratch a big item off the list.

Build relationships. “Learn and listen. Constantly look for people in industry, in the profession and in your community who can bring new ideas and connections,” she says.

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